Back-Office & Administration Officer (Part-Time)
CareerFinders Recruitment Services
Location
Limassol
Type
part-time
Salary (Gross)
€900 - €1,150 per month
Apply within
13 days
Category
Back Office & Administrative Support
About the Role
CareerFinders is seeking a Back-Office & Administration Officer for an established Italian Architecture & Interior Design firm expanding in Cyprus. This part-time role requires approximately 4-5 hours per day within normal office hours. The successful applicant will be proactive, solution-oriented, and able to work independently. Key responsibilities include managing administrative activities, monitoring expenses, preparing commercial offers, and ensuring smooth operations. Excellent communication skills in both Greek and English, along with strong Microsoft Excel and Word knowledge, are essential. Knowledge of Russian and/or Italian is a plus. This role offers an attractive remuneration package based on skills and experience, focusing on effective cost control and process improvement.
Responsibilities
- Manage and monitor the company’s administrative activities and operating expenses
- Monitor costs, anticipate upcoming expenses and support management in maintaining effective cost control
- Identify practical and proactive solutions to improve internal processes and support growth
- Prepare and manage commercial offers, invoices, and contracts, following through to completion and payment
- Monitor the progress of administrative and commercial activities, ensuring deadlines are respected
- Liaise with the company’s accountant and provide necessary information and documentation
- Monitor employee working hours and timetables
- Perform back-office activities (answer phone/emails, handle deliveries/suppliers, purchase materials, handle cleaning personnel)
- Maintain clear, accurate and well-organised administrative records
- Communicate proactively with management, highlighting pending matters, deadlines and issues
Requirements
- Excellent command of English and Greek, both written and spoken
- Knowledge of Russian and/or Italian considered a plus
- Excellent knowledge of Microsoft Excel and Word
- Strong organisational and time-management skills
- Excellent attention to detail and accuracy
- Proactive, solution-oriented approach with ability to act independently
- Ability to anticipate needs, prioritise tasks and manage deadlines effectively
- Strong sense of responsibility, reliability, and determination
- Good communication skills and ability to liaise professionally
- Excellent personal presentation and a strong sense of order and professionalism
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