Front Desk Administrator

HR Innovate

About the Role

Responsibilities

• Communications & front desk: Act as the first point of contact, seamlessly and professionally handling high-volume telephone calls. Must be able to navigate conversations with:
• English-speaking global corporate clients
• Greek-speaking global corporate clients
• Greek-speaking public authorities and government offices.Welcome visitors and provide a professional and friendly first point of contact
• Office administration: Perform comprehensive receptionist and day-to-day administrative duties to support the legal team and ensure a welcoming office environment
• Mail & logistics: Manage all incoming and outgoing communications, including coordinating couriers, handling postal duties, and distributing correspondence accurately
• Inventory management: Monitor, organize, and order office stationery and kitchen supplies, ensuring the office is consistently well-stocked and impeccably organized.
• Routine payment duties: Safely and accurately execute online banking payments to firm suppliers and vendors as directed

Requirements

• Fluency in both English and Greek (verbal and written) is mandatory
• High level of digital fluency with advanced proficiency in Microsoft Office applications, specifically Word, Outlook, and Excel
• Proven experience as a receptionist, office administrator, or in a similar administrative role (experience within a highly reputable law firm, audit firm or medical institution is highly advantageous)
• Exceptional telephone etiquette and a highly professional demeanor
• Strong organizational and multitasking skills with excellent attention to detail
• Ability to handle sensitive information with confidentiality and integrity
• Proactive, self-motivated, and capable of working independently on the basis of documented instructions

Benefits

• ✓13th Salary
• ✓Hybrid flexibility after probation
• ✓Working hours: Mon-Thu 08:30 – 17:30 and Fri 08:30 – 13:00
• ✓A pleasant and professional working environment