Office Secretary/PA to Managing Director
SMO Talent Solutions LTD
Location
Nicosia
Type
full-time
Experience
Senior (5+ yrs)
Salary (Gross)
€1,500 - €1,750 per month
Apply within
8 days
Category
Secretarial & Personal Assistance
About the Role
SMO is supporting a tax advisory and corporate services firm in Nicosia looking to hire a Secretary / Administrative Assistant. This role involves providing administrative and personal assistance to the Managing Director and supporting the smooth day-to-day operations of the office. The successful candidate will handle a variety of tasks from managing communications and schedules to organizing meetings, maintaining records, and assisting with reports and presentations. It requires a professional and proactive individual with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. This position is ideal for someone looking to join an established international professional services firm.
Responsibilities
- Answer, screen, and direct incoming telephone calls and manage general correspondence
- Manage the Managing Director’s emails, messages, and other communications
- Provide day-to-day Personal Assistant support to the Managing Director, including personal and confidential matters when required
- Manage the Director’s calendar, appointments, meetings, and daily schedule
- Prepare, organise, file, and maintain company documents and office records
- Assist with the preparation of reports, presentations, correspondence, and other documentation
- Organise internal and external meetings, including meeting rooms, logistics, and attendee coordination
- Attend meetings when required, take minutes, and circulate them to relevant stakeholders
- Welcome clients, partners, and visitors and direct them appropriately
- Ensure the reception area and meeting rooms remain organised and presentable
- Manage office supplies and coordinate orders as required
- Liaise with different departments to support the smooth running of daily office operations
- Arrange business travel, accommodation, transportation, and itineraries for the Managing Director
- Assist with the organisation of company events and functions
- Provide general administrative support to employees and visitors
- Support the Marketing and Compliance departments with administrative tasks when required
- Handle ad hoc projects and other tasks assigned by the Managing Director
Requirements
- Previous experience in a Secretarial, Administrative Assistant, Personal Assistant, or similar role
- Strong organisational and multitasking skills
- Excellent command of Greek and English, both written and spoken
- Excellent communication and interpersonal skills
- Good working knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint
- Ability to manage multiple priorities and work effectively under pressure
- Ability to meet deadlines in a fast-paced professional environment
- Professional and reliable approach with strong attention to detail
- Strong teamwork and collaboration skills
- Ability to handle confidential and sensitive information with discretion
Benefits
- ✓Salary range: 18000-21000 gross/annually depending on experience/qualification
- ✓Performance-based bonuses
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