Administrative Operations Assistant
KHR Innovate Ltd
Location
Larnaca
Hybrid
Type
full-time
Experience
Junior (1–2 yrs)
Salary (Gross)
€1,842 - €2,492 per month
Apply within
31 days
Category
Secretarial & Personal Assistance
About the Role
We are seeking a highly motivated and proactive Administrative Operations Assistant to support a Partner in a leading fiduciary and private client firm. In this role, you will assist a Partner who manages two offices across Cyprus and Luxembourg and sits on the international management committee. The position demands strong independence, excellent organizational abilities, and the capacity to balance multiple priorities in a dynamic, international environment. Responsibilities range from executive calendar and travel management to cross-office project tracking, digital systems coordination, and board-level reporting.
Responsibilities
- Manage complex calendars, meetings, and international travel arrangements
- Act as the first point of contact for internal and external stakeholders
- Prepare meeting materials, agendas, presentations, and follow-up notes
- Handle confidential and sensitive information with absolute discretion
- Coordinate and track partner-led projects and initiatives across international offices
- Monitor project deadlines, deliverables, and outstanding action items
- Support board-related activities and ongoing executive reporting
- Proactively improve administrative workflows and office processes
- Maintain structured digital filing systems and comprehensive documentation
- Support adoption of modern digital tools and best practices within the workflow
Requirements
- Proven experience as an administrator, operations, or office Executive Assistant for 2+ years, or a significantly motivated junior
- Ability to work independently with minimal supervision
- Strong project coordination and organizational skills
- Excellent written and spoken English
- High level of digital literacy and confidence using modern work tools
- Strong attention to detail and time management skills
- Proficiency in using artificial intelligence (AI) tools
- Greek language skills are considered an advantage
- Experience in fiduciary, legal, financial services, or professional services environments is nice to have
- Experience working in international or multi-office settings is a plus
Benefits
- ✓13th Salary
- ✓Flexible working hours
- ✓Hybrid work environment
- ✓Provident fund after completion of probation period
- ✓25 days annual leave plus Bank Holidays
- ✓Modern offices with an open floor plan
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