C-Suite Executive Assistant

About the Role

Responsibilities

• Maintain and organise office files and records in physical and electronic formats
• Ensure all documents, forms and reports requiring approval are processed in a timely manner
• Monitor important tasks, commitments and deadlines, providing timely reminders
• Prepare and review daily agendas covering ongoing matters and priorities
• Coordinate with department managers and associates to collect required information
• Maintain confidential business agreements, contracts and documentation
• Prepare and format communications, memos, emails, presentations and reports
• Screen incoming calls, enquiries and requests, and welcome senior-level visitors
• Manage executive calendars, schedule meetings, take minutes and maintain records
• Plan and coordinate domestic and international business travel, bookings and accommodation

Requirements

• Higher education and previous relevant work experience
• High levels of integrity, confidentiality, discretion, professionalism and work ethics
• Initiative, commitment, self-motivation and a collaborative approach
• Strong computer literacy and excellent written and spoken Greek and English
• Knowledge of additional languages is considered an advantage
• Ability to manage workload independently and meet strict deadlines
• Excellent verbal and written communication, time management and organisational skills
• Proactive mindset and the ability to anticipate potential issues
• Strong judgement in identifying urgent matters and prioritising tasks effectively

Benefits

• ✓13th salary
• ✓Performance bonus
• ✓Provident fund
• ✓Private medical insurance
• ✓Lunch provided
• ✓Free parking