HR Administrator
HR Innovate
Location
Nicosia
Type
full-time
Experience
Intermediate (3–5 yrs)
Salary (Gross)
€1,600 - €1,900 per month
Apply within
17 days
Category
HR, Payroll & People Operations
About the Role
As a Cyprus-based technology company specialising in building innovative software solutions that help businesses transform, scale, and operate more efficiently, we are now stepping in to help secure the best talents for this amazing team in Nicosia. An HR and Office Administrator manages day-to-day HR tasks while keeping the office running smoothly. You will help to maintain employee records, handle office operations, answer main phone lines, and support both staff and visitors. Answering to the GM and HR Manager, this dual role is a dynamic role perfect for a structured organiser who enjoys co-ordinating a mid size office.
Responsibilities
- Order office supplies, manage incoming mail, visitors, facilities and any admin tasks management and HR may require.
- Coordinate with vendors and service providers (cleaning, maintenance, security, IT), including basic contract and supplier handling.
- Handle repairs and maintenance requests, and meeting room bookings.
- Support health and safety and facilities compliance day to day, with overall accountability remaining with the HR Manager.
- Organise company events and staff meetings.
- Answer incoming calls, route them to the right person, and take messages.
- Keep physical and digital personnel files accurate and safe in the HR database.
- Prepare offer letters, collect new hire forms, and set up orientations.
- Answer routine staff questions about leave, benefits, and company rules.
- Gather attendance, leave time, and banking data for payroll processing.
- Post job ads, organize resumes, and schedule interviews.
- Ensuring personnel file handling meets GDPR requirements.
- Help with job descriptions and coordinating technical tests during recruitment.
- Administer benefit schemes: the lunch scheme, provident fund, and health insurance (enrolments, changes, claims).
- Handle visa and work permit paperwork for non-EU staff and other compliance paperwork.
- Support employee lifecycle changes (promotions, transfers) and record updates.
- Provide ad hoc support for the HR Manager and General Manager.
Requirements
- High school diploma or a bachelor's degree in human resources or business.
- Great phone etiquette, strong computer literacy, and phone experience.
- Minimum 2+ years in an office admin or HR admin role
- Fully IT literate and comfortable
- Bilingual Greek and English
- Strong solution focused attitude, calm under pressure
- Some office management or facilities experience is a plus
- Familiarity with benefit scheme admin (provident fund, health insurance, lunch schemes) is a plus
Benefits
- ✓22 days annual leave
- ✓Provident Fund
- ✓Medical Insurance
- ✓Flexible Working Hours
- ✓Hybrid working options after 1st month
- ✓€40 monthly Wolt voucher
- ✓Supportive and collaborative working environment
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