Office Administrator

CareerFinders Recruitment Services

About the Role

Responsibilities

• Ensure a smooth run of the reception area and the whole office.
• Maintain the reception, common, and conference areas clean and tidy.
• Manage phone calls, team calendars, and correspondence.
• Preparing letters and other types of standard documents, presentations, and reports.
• Organize meetings and preparing supporting materials.
• Organizing office documents and creating registers.
• Scheduling appointments and coordinating events as necessary.
• Assist with travelling arrangements and booking (flights, accommodations).
• Track stocks of office and kitchen supplies, stationery, equipment, and place orders when necessary, and manage office budget.
• Welcoming visitors and providing refreshments.
• Administrative support for the whole team when required.
• Taking over the deliveries of the documents as well as sending of the documents and packages.
• Assisting for the set up and general organisation of the other offices when required.
• Visiting other offices or local authorities and collecting/delivering correspondence, mail etc. when required.
• Communication with relevant authorities about Company’s update of details.
• Any other relevant duties as assigned by Management.

Requirements

• A diploma in Secretarial Studies, Business Administration, or a related field desirable but not essential.
• Solid work experience as a secretary, office manager, administrator or in any other similar role.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Excellent time management and communication skills, both written and spoken.
• Strong organizational and time-management skills.
• Capable of working on their own initiative and under pressure.
• Pleasant personality.
• Team-player.
• Fluency in English and Greek (verbal and written).

Benefits

• ✓Attractive salary based on skills and experience.
• ✓13th Salary.
• ✓Medical Insurance.
• ✓Flexible working hours.