Purchasing Administrator
Uniteam Recruitment Services Ltd
Location
Limassol
Hybrid
Type
full-time
Experience
Junior (1–2 yrs)
Salary (Gross)
Salary upon interview
Apply within
13 days
Category
Procurement & Supply Chain
About the Role
We are seeking a highly organized and proactive Purchasing Administrator to join our team in Limassol. The successful candidate will be responsible for managing the end-to-end procurement process, from collecting and validating client enquiries to issuing requests for quotations, processing offers, and coordinating deliveries. This role requires meticulous attention to detail in maintaining procurement records, handling invoices, and resolving discrepancies with suppliers. The Purchasing Administrator will play a crucial role in ensuring efficient and cost-effective dispatch of services and spare parts, supporting the Manager in supplier selection, and managing logistics and tax matters relevant to supplies. Excellent communication and computer skills are essential for this dynamic position, which may occasionally involve after-hours work for urgent cases and weekend rotation.
Responsibilities
- Responsible for invoice/purchase order reconciliation
- Responsible for scanning, electronic data recording and emailing
- Collects and validates enquiries or requisitions for services and/or spare parts from clients
- Issues requests for quotations to subcontractors
- Processes all quotations using the procurement information system and prepares a procurement case overview
- Collects competitive amount of offers, renegotiates offers, supports Manager in selection process, and sends purchase orders
- Co-ordinates all ordered deliveries of services, and ships’ spares, to ensure on-time dispatch
- Informs clients and suppliers of delivery details and additional arrangements
- Coordinates and follows up on all logistics and tax matters relevant to supplies
- Resolves any discrepancies advised by the client or Manager with the supplier
- Maintains and monitors the filing system and database for each procurement case
- Validates and processes invoices against respective orders and forwards them for payment
- Maintains supplier performance records
- Other duties as assigned, e.g., invitation and preparation of tenders/fleet scope, project tenders for retrofits, handling of guarantee claims, and suppliers
Requirements
- University degree in Maritime studies or other equivalent studies
- Min. 2 years of relevant experience
- Seagoing experience is preferred
- Excellent command of the English language
- Computer proficiency in word processing, spreadsheets, communication (e.g. Microsoft Word, Excel, Outlook)
- AOH work may be involved for urgent cases and weekend rotation
Benefits
- ✓13th salary & Birthday bonus
- ✓Provident fund
- ✓Employee discount card scheme
- ✓Attractive remuneration package
- ✓Flexible working hours
- ✓Hybrid working model
- ✓Corporate events
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