Showroom & Operations Coordinator

CareerFinders Recruitment Services

About the Role

Responsibilities

• Place orders with European suppliers via email, ensuring all specifications, quantities, pricing and delivery details are correct
• Check, separate and process supplier invoices and related documentation accurately
• Prepare professional and accurate client quotations and follow up where appropriate
• Manage day-to-day email correspondence and provide administrative and organisational support to the sales team
• Coordinate technicians’ installation schedules, liaising with clients, technicians and the internal team
• Organise couriers, deliveries and other logistics, ensuring reliable service and competitive pricing
• Keep track of orders and deliveries and communicate updates to clients and colleagues
• Maintain an organised, tidy, and visually appealing showroom
• Welcome clients warmly and professionally and provide excellent customer service
• Assist clients with fabric, colour, and product selections, while developing strong product knowledge
• Create attractive Instagram posts, stories and other social media content featuring new collections, fabrics, completed projects, showroom displays, and brand updates
• Help maintain a consistent, elegant, and engaging social media presence in keeping with the luxury positioning of the business
• Assist with newsletters, new collection launches, product updates and other communications to clients, interior designers, architects, and associates
• Gradually develop into a more active sales role by building client relationships, following up on enquiries and identifying sales opportunities, with the potential to earn commission

Requirements

• Fluent in both English and Greek, written and spoken (additional language a plus)
• Strong educational background, ideally with a university degree or relevant professional qualification (Business, Marketing, Interior Design, etc.)
• Excellent organisational and coordination skills, ability to manage multiple tasks, appointments and priorities
• Strong administrative ability and exceptional attention to detail and accuracy
• Proactive and responsible, with the ability to follow through on tasks and take ownership of responsibilities
• Confident, articulate, friendly and professional when communicating with clients, suppliers and associates
• Good IT skills, including Excel, and confidence using and learning different software and digital tools
• Social-media savvy, particularly with Instagram, with the ability to create attractive and polished content
• A creative eye and genuine appreciation for interiors, colours, textiles, styling and visual presentation
• Comfortable working within a small, family-run business where flexibility, initiative and teamwork are important